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REQUEST FOR ABSTRACTS/TRAVEL SCHOLARSHIP OPPORTUNITIES Scroll down for available travel scholarship opportunities. |
ABSTRACT SUBMISSION TERMS AND CONDITIONS
The deadline to submit abstracts is
Monday, July 3, 2023 at 5:00pm Eastern Time (US)
Please note - there will be no extensions
Abstract Submission Frequently Asked Questions:
- Can I submit a case report/study? Yes. We will accept case reports/case studies.
- If my abstract has already been accepted to another conference, can I still submit it for the Society meeting? Yes. As long as the abstract has not been published, it can be submitted to the Society meeting as well.
- Should I still submit an abstract if I do not yet know if I can attend the meeting? Yes. If your abstract is accepted and you later determine that you are unable to attend the meeting, you can just let us know. Alternatively, see the next question.
- Will there be an opportunity to present my abstract virtually? Yes and no. If your abstract is chosen for oral presentation, we require that you attend the meeting to present. However, we are working on setting up the technology to be able to present posters virtually during our poster session.
- Do I need to know whether or not I will be attending in person at the time I submit my abstract? No. We do not need to know that now. We can figure out the details of that as the meeting gets closer. However please note that if you are also applying for one of the below scholarships, in-person attendance is required.
- All applications must be submitted using the online Abstract Application Portal. Users will need to enter their email and create a password specifically for this portal. It is NOT your histiocytesociety.org account information. If you submitted an abstract in previous years, you must still create a new account. The portal is new each year.
- Multiple abstracts can now be submitted using the same email account. You can submit multiple at one time or log out and return at a later time.
- Note About Multiple Abstracts: If you have multiple abstracts to submit you may use the same email address to apply.
- Abstract Applications must be submitted by July 3, 2023.
- Abstract applications must be written in the English language.
- Abstracts that include data from ongoing Histiocyte Society studies will not be considered for presentation.
- Abstract will be denied if the content and data of the submitted abstract has already been published or is scheduled to be published prior to the Annual Meeting. The Society reserves the right to revoke acceptance of an abstract if the data is found to be published prior to the Annual Meeting.
- Abstract applications that do not comply with these terms and conditions, as well as the Abstract Guidelines, will not be reviewed or considered for presentation at the meeting.
- Abstract authors will be notified of their abstract approval status on or about July 28, 2023.
- Please direct questions regarding abstracts to the Histiocyte Society Secretariat’s Office at secretariat@histiocytesociety.org.
Please note: The top-rated oral abstracts in basic and clinical science will be included in the Presidential Symposium and eligible to win either the Nezelof Prize in Basic Science or the Nesbit Prize in Clinical Science.
The top-rated poster abstracts will be eligible to win the Robert J. Arceci Prize for Best Poster.
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TRAVEL SCHOLARSHIP OPPORTUNITIES
For the first time we now have multiple scholarship opportunities for the Annual Meeting. Applicants may apply for more than one scholarship as long as they meet the criteria. However in order to assist as many people as possible, applicants cannot be awarded more than one. Please take note of the following terms and instructions:
- Travel Scholarship applicants must submit an abstract application and receive approval for its presentation at the 39th Annual Meeting in order to be considered for a scholarship.
- The Travel Scholarship Application deadline is Monday, July 3, 2023. Applicants will be notified of their status on or around July 28, 2023.
**Please note - Travel Scholarships are available for those whose intention is to attend the meeting in person.
Scholarships for virtual attendance are not available at this time.**
Global Histio Travel Scholarships are intended for investigators, typically from resource poor countries, (LMIC countries as defined by the World Bank) who demonstrate the need for financial assistance in order to attend and participate in the 39th Annual Meeting of the Histiocyte Society. To be eligible, applicants must submit an abstract application and receive approval for its presentation at the Annual Meeting. Scholarships will be awarded in the amount of $1,000 and can be used by awardees to defray any aspect of registration or travel to the meeting. Number of scholarships awarded will be based on the availability of funds and will be at the sole discretion of the Executive Board of the Histiocyte Society. |
In order to encourage new trainees to attend the HS meeting and eventually join the HS, the HS executive board will award up to 3 travel scholarships each year to trainees. A trainee is defined as an MD or PhD student, a resident/fellow (in a specialty/ subspecialty medical training program) or a post-doctoral scientist (a PhD scientist within 5 years of obtaining their PhD and not currently in a faculty position). To be eligible, trainees must be the presenting author of an accepted abstract and must attend the meeting in person. The scholarships will be $500 each and can be used by trainees to defray any aspect of travel to the meeting. The number of scholarships awarded will be at the discretion of the Executive Board. Award money will be disbursed to awardees at the Annual Meeting. A letter from a supervisor confirming trainee status will be required. |
Joseph Ingrassia was a long time friend and supporter of the Histiocytosis Association and histio community. During his life, he played an instrumental role in helping the Histiocytosis Association with its longest standing and largest fundraiser, and offered his support for advancing the mission of the Association. Upon his passing in 2021, he graciously donated to the Histiocytosis Association and in his honor, to celebrate his passion for education and dedication to advancing research closer to a cure, the Histiocytosis Association has developed a scholarship for clinicians and/or researchers. To be eligible, applicants must be a junior investigator, defined as an MD clinician or researcher within their first 3 years of a faculty position, must be the presenting author of an accepted abstract and must attend the meeting in person. A total of 1-2 scholarships will be offered per year at a minimum of $1000 per scholarship, and is to be used to defray any cost associated with attending the meeting in person. Number of awards, amounts and awardees will be at the sole discretion of the Histiocytosis Association. Award money will be disbursed to awardees at the Annual Meeting. |
